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A collection of email examples.
A collection of email examples and templates
Lesson Title
A collection of email examples and templates.
Duration: 60 minutes
Level: Upper intermediate or Advancede
A little help
I have written an assortment of email examples and templates to assist you, eliminating the need for you to spend valuable time crafting persuasive email copy.
These resources cover a wide range of topics, ensuring you have a solution for every situation.
A collection of email examples and templates.
Whether you’re launching a new product, following up with a client, or simply confirming a purchase, it’s just never as simple as it seems. So to spare you time spent coming up with effective email copy yourself, I’ve put together this handy collection of email examples and templates, for just about everything under the sun.
Keep it simple.
Everybody in today’s business world suffers from massive information overload, which creates seemingly endless confusion and stress.
Simplify your messages. If you want to cut through the noise, you need to make your message as simple and easy to digest as possible.
Remember to format your message so that it is easy to read. Use white space to visually separate paragraphs into separate blocks of text.
- Bullet important details so that they are easy to pick out.
- Highlight critical information such as dates, use bold or italic type.
Remember the 7 tips for effective communication.
- Always know why you are sending the email.
- State the purpose of the email.
- Give context to the reader.
- Communicate facts via email, NOT emotions.
- Tell the reader what type of response you require.
- Highlight – Due dates and or Deadlines.
- Make the email simple and easy to read.
1: Response to general inquiry email template.
Subject line: Thanks for reaching out to us, [name]!
Dear [name],
Thank you for reaching out to learn more about [company name]!
The best way to learn more about our products/services as they pertain to [you/your business] is to set up a free [consultation/consult call/one-on-one chat (hyperlink to the page)] with [whoever is designated]. [Describe what the consult is like, how long it is, and what the prospect will get out of it].
There will be no obligation to sign up after the call, and [provide a “what do you have to lose” perk here].
If you’d like to set up one of these [adjective, ideally reflective of your brand voice)]( and free!) consults, [make the call to action and link to it here] or [provide alternative method if applicable].
We look forward to hearing from you!
[Closing statement of your choice],
Sincerely,
Beth McKnight
Sales Team.
2: Automatic payment reminder email template.
Subject line: Your automatic payment is approaching
Hi [name],
Just a friendly reminder that the next payment for your [policy/account/subscription] [ending in XXXX (if applicable)] is scheduled for automatic withdrawal from your bank account on [date x days from billing date].
Amount to be withdrawn: $000,00
No action is needed on your part, we are just keeping you in the loop! Thanks for choosing [your business name].
Sincerely,
Beth McKnight
Sales Team.
3: Thank you for choosing us email template.
Subject Line: Thank you for choosing [company name]!
We just want to take the opportunity to thank you for choosing company name as your provider of product(s) or service(s) you provide.
We are proud of our satisfied clients and look forward to many years of working together.
You’ll be getting an email soon from your account representative, but if you have any questions in the meantime, you can respond to this email or call us at 00 0000-0000.
Thank you for your business and [well wishes relevant to your offering]!
The [company name] Team.
4: We are grateful for your purchase email template.
Subject Line: [Company name] thanks you for your business!
Hi [name],
Thanks for visiting [company name] today! We are so glad we were able to meet your [business’s forte] needs. If you have any questions about the item you purchased, or should any issues arise in the future, you can reach us at [phone number] or email [email address- hyperlinked].
[Closing statement of your choice].
[Business name]
[Address]
[Phone]
[Website]
Enjoyed your experience? [Leave us a review!] (link to review platform of your choice)
5: Event invite template.
Subject Line: You’re invited! [Event name] at [location] — [date]
Dear [name],
[Customer pain point #1]? [Customer pain point #2]? [Customer pain point #3]?
If so, you won’t want to miss our [event name] at [event location]! On [Day, date, time], [brief description of the overall value of the event. We can’t wait to share with you:
- Valuable takeaway from event #1
- Valuable takeaway from event #2
- Valuable takeaway from event #3
It’s time to start [desired outcome of your customers]. This event is 100% free, but spots are limited — so sign up now!
[SIGN UP NOW BUTTON]
Hope to see you soon!
6: Event reminder email template.
Subject Line: Only [x] spots left for [event name] on [date] — Save your spot!
Hi [name],
[Event name] is only [x] days away! The list is filling up fast so register now to save your spot! You’ll come out of this fun night with:
Beneficial takeaway #1
Beneficial takeaway #2
Beneficial takeaway #3
[Event name]
[Day, date, time]
[Location]
[REGISTER NOW BUTTON]
See you there!
The [company name] Team
7: Webinar invite email template.
Subject Line: [Free webinar] 5 Ways to Get the Most Out of Your Google Ads Budget.
Hi [name],
Are you looking to [desired outcome or goal of your audience]?
On [date], join our in-house experts as they share their [top tips for achieving said goal]. These are strategies you can implement to ensure [desired outcome #1] and [reiterate ultimate benefit implied in webinar title].
You’ll come out of this virtual session knowing how to:
Beneficial skill #1.
Beneficial skill #2.
Beneficial skill #3.
We’ll also cover [any trending or popular topics] and so much more!
Don’t miss out on this [adjective] information. Save your seat today to become your own [skill] expert!
See you soon,
The [company name] Team
8: Webinar reminder email template.
Subject Line: You forgot to save your seat!
Dear [name],
You’ve seen the promotions around our free upcoming webinar [“Webinar title”], but you’re still not on the list to gain access! By signing up, you can partake in the live Q&A during the webinar and will get an email with the full recording afterward.
[Sign up now-hyperlinked so you can start [ultimate benefit #1] and [ultimate benefit #2]
[SAVE MY SEAT BUTTON]
Hope to see you there!
[Host of the webinar’s signature]
9: Networking event follow-up email template.
Subject Line: Great meeting you at last night’s event, [name]!
Hi [name],
It was great to meet you last night at the [event name]. I enjoyed our conversation afterward — particularly [describe a specific aspect of the conversation].
[Provide something of value here].
Stay in touch,
[Name]
[Business name]
[Phone]
[Website]
[LinkedIn profile link]
10: Book an appointment email template.
Subject Line: [Name], you’re due for a [your service]!
Hi [name],
Our records indicate you are overdue for a [service you provide]. Regular [service you provide] help to [benefits of service]. Call us at [number] to schedule your appointment or book online below.
[BOOK NOW CTA BUTTON]
We hope to see you soon!
[Company name]
[Number]
[Website]
11: Appointment/booking confirmation email template.
Subject Line: You are signed up for [event/class name] on [day] at [time].
Hi [name],
This email confirms your reservation for [event or class name] with [instructor] at [location] on [day, date]. Class will start at [time]. Please arrive at least 15 minutes before class to check in, store your stuff, and get set up!
Please Note: Classes can be pre-registered for [x] hours in advance (no sooner). Your spot is not reserved unless you pre-pay for class. Cancellations may be made no later than [x] hours prior to the start of class.
Questions or curiosities? [Visit our website (hyperlinked)] or call us at [number].
Thank You!
[Business name]
[Business number]
[Business email address]
[Business website]
12: New product/service announcement email template.
Subject Line: Exciting news! We now have a new product/service/feature!
Hi [name],
Here at [business name], we take [your customers’ core value #1] and [customers’ core value #2] seriously. That’s why we’re excited to announce that we are now offering [new product/service name]! These include:
Product, service, feature, or benefit #1
Product, service feature, or benefit #2
Product, service feature, or benefit #3
Product, service feature, or benefit #4
and so much more!
[Additional statement to reinforce the quality and value of your new offering].
Learn more [on our website (hyperlinked)] or come in to see all of our [applicable adjective] offerings!
Best,
The [company name] Team
13: Price change announcement email template.
Subject Line: Notice of product/service name price increase effective date
Dear [name],
We are writing to let you know that as of [date], the price of our product/service will increase from [old price] to [new price]. Explain how the price change translates to an ultimate benefit for the customer or helps you stay true to your company’s mission/values.
As a longstanding client of ours, we’d like to preserve the current rate for you for [x time frame]. This means your rate will not increase until [date].
If you have any questions or concerns, you can:
Call us at [number]
Email us at [address]
Chat with us at [support page]
Thanks for being a preferred customer, and we look forward to continuing to work with you.
Sincerely,
20 Synonyms and alternatives to “Please find attached”
This is an example of an email that incluides “please find attached” but we have 20 other ways to say this, have a look at the list below.
Hi Andrew,
It was great meeting you and the team today. I enjoyed getting to know everyone and look forward to putting English Know-How Ltd at the top of Googles search results.
Please find attached the cost breakdown for your yearly investment.
Are you available next week for a ten-minute check-in call?
Best,
Olivia.
- Attach the file with no explanation.
- Here is…
- I’ve attached…
- This [X] has …
- I’m sharing [X] with you.
- You’ll find the attachment below.
- Let me know if you have any questions about the attachment.
- The requested document is attached to this email.
- Relevant information is in the attached file.
- The attached [X] includes…
- When you review the attached [X], you will see…
- Please see the attached [X] for more details…
- Take a look at the attached [X].
- Attached herewith this email.
- I’ve linked [X].
- For reference, I’ve appended…
- Please see the enclosed…
- …added [resource] to this email.
- The enclosed document shows…
- Enclosed is…
Nine ways to say “I am reaching out to you”
What is meant by “I am reaching out to you”?
“I am reaching out to you” is a phrase used to introduce the purpose of an email. Essentially, it means “I am writing to you.”
It is commonly used at the start of the first or second sentence of the body of an email. It is generally followed by “because” and a brief explanation of the email’s aim. The phrase “I am reaching out to you” derives from the literal “reaching out” that takes place when a person extends their arm to get another person’s attention.
- I am writing to you
- I am contacting you
- I am getting in touch with you
- I wanted to touch base with you
- I wanted to let you know
- I wanted to follow up with you
- Just writing to say
- Just giving you a heads up
- I am dropping you a message
TIP: When used in a professional email, it is commonly followed by an explanation of the email’s purpose, for example,
“I am reaching out to you to ask whether you would be interested in collaborating on a new project about ecosystem preservation.”
Other ways to say “Please let me know if you have any questions”
We offer further assistance to others for a number of practical and moral reasons, most especially in the commercial world. Putting forward additional help and guidance makes us appear professional with our co-workers, which means “likeable.”
What does “Please let me know if you have any questions” mean?
“Please let me know if you have any questions” is a polite expression used in business writing to offer further help or assistance on any given subject.” Mainly used in email writing, this expression is more or less the same as saying “I got your back” or “you can count on me” in casual language.
- For any questions and clarifications, please do not hesitate to reach out to me anytime.
- For any other inquiries, kindly contact me through this email.
- Should you have any questions, please feel free to contact me.
- Should you have any concerns, kindly let me know anytime.
- If you need anything else, kindly contact me anytime.
- Please reach out to me with any questions and concerns.
TIP: If you wish to shorten your assistance message prompt, you might as well use “please reach out to me with any questions and concerns.” With this single-clause structure, you can save time and space when writing your email.
10 Ways to Use “Please Advise” in Business Correspondence
Sometimes we still need to seek advice from others. We mainly do this by using the phrase “please advise.” Although most of us make use of this expression in email writing, we could still get confused as to how to apply it in other contexts every once in a while. So, I have prepared a list of sentence patterns wherein “please advise” can be effectively used.
Let’s have a quick look at all of these first.
- Please advise on [this matter/how to proceed/the next steps/the status]
- Please advise your [availability/convenient date and time/current period notice/ approval]
- Please advise me [on the following/if I am wrong/for further action/accordingly]
- Please advise the [payment status for/next course of action/delivery date/best time]
- Please advise if [otherwise/you have any concerns/anything else is required/this will suffice]
- Please advise as [necessary/to the status/to whom/as to whether]
- Please advise us [immediately/ahead of time/at your earliest convenience/on ways to improve]
- Please advise should [any questions arise/you have any clarifications/you need further assistance/there be any changes]
- Please advise and [confirm/comment/review/suggest]
- Could you please advise [on how to proceed with/whether you agree/me on this matter/on how to resolve]
Tip: “Please advise on” is something that is usually followed by a noun phrase or clause as “on” is a preposition.
“Please advise on this matter,” “please advise on how to proceed,” “please advise on the next steps,” and “please advise on the status” are some of the popular patterns that we can observe in email writing.
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